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Scanning to USB with the Xerox WorkCentre 3210 and 3220 (part 2)

The WorkCentre 3210 and WorkCentre 3220 are two variants of an entry level Xerox business level multifunction printer.  The couple bring a lot to the table in terms of features and longevity, but it's not always clear as to how to operate the machines.  While the printers do come with a manual, like most documentation for consumer devices, it's awful.  Well, awful in that it's brief.

It's a catch 22 situation really.  Literature for consumer devices is seldom referred to, but there's, for some reason, a demand for it.  As a consequence, it's typically brief and offers no assistance when problems arise.  This is the second of a two-part piece on extending the documentation that comes with the 3210/3220.


Scanning to USB:  The document files


The WorkCentre's scan to USB feature works out of the root level of the disk.  It will create a new folder for each day and scan the documents to files with names representing the time the file was scanned.  They follow the pattern HHMMSS.  The folder created for each day takes the form of MMM-DD-YYYY, where each part of the current date is separated by a hyphen.  The format is as follows (all letters are in upper case):
  • MMM is the 3-character representation of the month.  December would be written as DEC.
  • DD is the 2-digit representation of the day.  This includes a leading zero for days less than 10.  For example the second would be written as 02.
  • YYYY is the 4-digit representation of the year.
The format for the scanned document file names are as follows:
  • HH is the 24-hour representation of the hour the document was scanned during.
  • MM is the minute the document was scanned in and assumes a leading zero for minutes less than 10.
  • SS is the second the document was scanned.  It follows the same scheme as the minute and uses a leading zero for seconds less than 10.
Assume that today is December 14, 2012 and a document is scanned as a JPEG at 6:35 PM.  This means that the following file hierarchy would be created.

/DEC-14-2012/183512.JPG

Assuming a document scanned as a PDF, the path would look like:

/DEC-14-2012/183512.PDF

The printer supports the following file formats for generating files:  bitmap, JPEG, PDF, and TIFF.  For documents fed through the document feeder with more than one sheet and created as a PDF will be saved to a single file with multiple pages.  If saved as a JPEG, and presumably the other image formats as well, individual pages will be saved as separate files.  The only way to get a sense for which files constitute a single document will be by looking at the timestamps in the file names.

Part 1:  The media

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